Small business operations guide
Outsource small-business shared inbox permission reviews
Keep mailbox access understandable by checking who has access and why without changing permissions on guesswork.
Quick answer
A permission review records the inbox, person or group, access level shown, business purpose, review date, and requested change.
What to set up first
- compare access with the approved role
- record evidence from the access screen or system report
- flag former workers, broad groups, and unclear ownership
Keep the boundary clear
Do not remove access, forward private mail, or treat a familiar name as proof that access is still needed.
How to tell whether it is working
Track inboxes reviewed, unsupported access, and owner decisions pending.